PeopleKeep offers a simple way for your employees to ask for time off. Though this feature doesn't track PTO accruals (yet), it's a fantastic way to organize and manage when your employees will be out of office.

Enable PeopleKeep time off

To enable the feature, visit the Benefits > Time off > Settings page and flip the switch from Oꜰꜰ to Oɴ.

Assign who will receive the time off request emails

  • Select Nobody if you don't want emails to go out at all. Visit your account regularly to keep up on any pending requests from your employees. 
  • Select your own name if you want all emails to go only to you. 
  • Select Current Manager to send the email to the manager of the employee requesting time off. You can see who manages who in the employee's Managed By field. You can check the company org chart (Company > Org Chart) for a quick view of all current managers.

Decide if you'd like weekly summary emails 

A summary of the upcoming approved time off requests will be sent each Monday to all admins.


You can integrate PeopleKeep with your calendar to allow approved time off to appear easily in the calendar of your choice: Apple, Google, or Outlook. Many companies like to have all employees integrate their calendars to help everyone know when a coworker will be out of office.

Notify employees 

Don't forget to let your employees know that all time off requests need to be submitted through their PeopleKeep account. 

Continued use

Now that your time-off feature is up and running, you'll manage it by visiting Benefits > Time off > Manage. Here, you can sort through any time-off requests that are pending approval or approved and upcoming. Once the approved time off has gone by, you'll still be able to access the information in Time Off History.

To see how employees submit their time off requests or to manage your own time off requests, visit Personal > My time off

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